Orblytics Data Privacy & Confidentiality Statement
Updated: August 22, 2025
At Orblytics, we take your trust seriously. As a provider of data and AI consulting across healthcare, nonprofit, education, and other sectors, we are committed to maintaining the highest standards of data privacy, confidentiality, and ethical use of information.
Our Privacy Commitment
We protect data using best practices in information security, regulatory compliance, and ethical stewardship. Whether we are working with a physician practice, a nonprofit agency, or an educational institution, we tailor our privacy approach to meet both legal obligations and moral responsibilities.
We commit to:
- Transparency in how data is collected, used, and protected
- Secure systems and encrypted communications
- Consent-driven engagement with clients and stakeholders
- Regulatory compliance based on the data we manage
Compliance Standards
Orblytics aligns with the following frameworks and ethical principles:
- HIPAA: We protect Protected Health Information (PHI) through administrative, technical, and physical safeguards compliant with 45 CFR Parts 160 and 164.
- GDPR: We support EU data privacy principles of transparency, data minimization, and individual rights to access, correct, or delete personal data.
- FERPA: We uphold confidentiality and security of student and institutional education records.
- Nonprofit Data Ethics: We apply values-based stewardship with protections for donor, client, and program data.
Confidentiality Assurance
All communications, files, and data shared with Orblytics are held in strict confidence. We do not disclose, sell, or share client information without explicit permission or legal obligation. If you receive a message from us in error, please delete it and notify us immediately.
Security Practices
We employ the following safeguards:
- End-to-end encryption for data transfers
- Secure access with multi-factor authentication
- Role-based permissions and audit logging
- Staff privacy training and periodic security reviews
- Secure deletion of data upon request or contract completion
Personal Information We Collect
Personal Information is information that identifies or could reasonably identify a specific person. It does not include de-identified or aggregated information. We may collect personal information in the following ways:
Information You Provide
- Contact and registration details (e.g., name, email, phone, organization)
- Demographic data (e.g., age, gender, interests, marital status)
- Communication history, messages, or forms you submit
- Event participation details
- User-generated content (e.g., posts, reviews, comments)
- Payment and billing information
- Job applications and employment details
Information Collected Automatically
- Device data (e.g., IP address, browser, OS)
- Usage activity and session data
- Cookies and similar technologies (e.g., pixel tags, analytics tools)
Information from Third Parties
- Fraud prevention partners
- Analytics and advertising partners
- Data enrichment providers
How We Use Information
We use your information to:
- Provide, improve, and personalize our services
- Communicate with you and respond to your requests
- Conduct analytics and improve user experience
- Support events and user content sharing
- Process job applications
- Conduct marketing and advertising
- Detect and prevent fraud
- Comply with legal obligations and protect safety
- Operate generative AI features where appropriate
How We Share Information
- Service Providers: For hosting, analytics, communications, and payment processing
- Affiliates & Representatives: Internal business use
- Other Users: Where content is public (e.g., posts, reviews)
- Advertising & Analytics Partners: Including Google, Meta, LinkedIn, Microsoft
- Event Partners: When registering for a co-hosted event
- Legal Compliance: When required by law or to protect rights/safety
- Business Transactions: In connection with a merger, acquisition, or asset transfer
- With Consent: As explicitly authorized by you
Your Choices
- Email Preferences: You may unsubscribe from marketing emails using the links provided. Administrative messages will still be sent.
- Cookies: Manage cookie preferences through browser settings. For more, visit www.aboutcookies.org or www.allaboutcookies.org.
- Ad Preferences: Learn how to opt out of personalized advertising via Google, Meta, LinkedIn, or Microsoft ad settings. You may also use tools from the Network Advertising Initiative or Digital Advertising Alliance.
Third-Party Content
Our services may link to third-party websites and resources. We are not responsible for their privacy practices. Review their policies before sharing personal data.
Children’s Privacy
Our services are not intended for children under 13. We do not knowingly collect data from children. Contact us at privacy@orblytics.com if you believe a child has submitted personal data.
International Visitors
Our services are hosted in the United States. If you use our services from outside the U.S., your data will be transferred to and processed in the United States or other jurisdictions. By using our services, you consent to this transfer.
Updates to This Notice
We may revise this Privacy Notice from time to time. Material changes will be communicated via our website or other appropriate means.
Contact Us
Questions or concerns? Reach out to:
Email: privacy@orblytics.com
Website: www.orblytics.com/privacy-policy